VENUE HIRE AGREEMENT
HEPBURN SPRINGS GOLF CLUB INC

This agreement applies to the hire of the Hepburn Springs Clubhouse facilities.  The hire of the clubhouse venue does not entitle the hirer to access the golf course.  Should golf course access be required an additional fee arrangement must be negotiated.

CLUBHOUSE FACILTIIES INCLUDE: 

• Open glassed area with round table and chair seating for 90;
• Fully licenced venue until 12 midnight with bar facilities;
• Heating including gas and wood slow combustion fire;
• Covered verandah overlooking the golf course with outdoor seating and weather protection;
• Large, fully equipped kitchen facilities;
• Separate men’s and women’s change rooms and bathrooms;
• Self catering or catering may be negotiated.

HIRE FEES

• $275 inc GST full use of clubhouse facilities including kitchen and bar attendant.
• $55 inc GST meeting space (max 2 hours) with no access to bar or kitchen except for tea & coffee making facilities. For each additional hour $42 inc GST.

NOT FOR PROFIT GROUPS & MEMBERS HIRE FEES

The Hepburn Springs Golf Club supports the use of its venue for non profit community organisations and welcomes its member’s use of the club house facilities for private functions. The hire fees are discounted for these groups where there is no corporate or profit making function being conducted. Community fundraising events are permitted at the discounted rate.

• $165 inc GST full use of clubhouse facilities including kitchen and bar attendant.

BOND/DEPOSIT

• A refundable deposit of $100 must be made at the time of booking or at least 14 days prior to the function;
• The deposit is refundable if the venue is left in the same condition as prior to the function. Any cost for repairs or cleaning will be deducted from the deposit;
• If the deposit is not paid at least 14 days prior to the function then the booking will be cancelled.

INSURANCE 

• Hirers should note that liability insurance cover maintained by the golf club provides a level of cover for venue hire functions.
• It is recommended that hirers obtain short term cover for functions to ensure that adequate cover is maintained.

BAR FACILITIES

• The Hepburn Springs Golf Club is a fully licensed venue with a license available until 12 midnight;
• If alcoholic beverages are to be served at the function then a golf club bar attendant must be present. The cost of the bar attendant is included in the hire fee;
• No BYO facilities are available under the license;
• Purchase of specific alcoholic beverages at the request of the hirer can be arranged by negotiation with the golf club.

KITCHEN FACILITIES 

• The venue has a fully equipped kitchen including oven, microwaves, fridge, freezer, pie warmer, double sink, large urn, utensils, crockery and cutlery. The use of this equipment is included in the hire fee; (not available for meeting room hire);
• The outdoor area has a 4 burner gas BBQ;
• The venue hire includes self catering functions;
• If self catering, the hirer must comply with all relevant by laws, local laws and regulations which relate to the preparation and handling of food;
• The golf club can provide excellent in house catering at competitive prices and welcomes all enquiries.

SET UP FOR FUNCTION 

• The hire fees include the reasonable set up preparation time (approx 2 – 3 hours) required for the function;
• If additional set up time is required this can be negotiated but will be dependent on golf club commitments and venue availability;
• If decorations are required they must not be fixed to the walls and ceilings by nails, tacks, glue, drawing pins or sticky tape. Decorations must not be fixed to any light fittings.

CLEANING & REMOVAL OF RUBBISH 

• The hirer must leave the venue in the same condition as prior to the function;
• The hirer is responsible for the removal of all decorations;
• The hirer is responsible for the removal of all rubbish from the venue and large bins are available in the car park area for depositing rubbish;
• The hirer is responsible for leaving the kitchen, seating and bathroom areas clean;
• If there is any damage to the venue or if cleaning is required then this will be deducted from the refundable deposit;
• If any damage caused exceeds the amount of the refundable deposit then the golf club will invoice the hirer for the full amount and this will be payable by the hirer within 14 days from the date of the function.

NON SMOKING VENUE 

• The venue is a non smoking venue;
• The hirer is responsible for ensuring that guests do not smoke in the venue;
• The removal of cigarette butts from the outdoor smoking area is the responsibility of the hirer.

BOOKING ENQUIRIES 

• All booking enquiries should be directed to Vicki Horrigan ph 5348 3894 or Phillipa Wooller 5348 4141 or info@hepburngolf.com.au.
• Hirers will be required to complete an application form and provide a refundable deposit at the time of booking.
• Postal address for Hepburn Springs Golf Club PO Box 46 Hepburn Springs 3461
• The Golf Club is situated at Golf Links Drive, Hepburn Springs ph 5348 2185
• The Hepburn Springs Golf Club reserves the right to hire the hall at its discretion.

 The Hepburn Springs Golf Club Inc is a not for profit, community organisation and all fees received from venue hire are used to improve facilities at the golf club for our members and also for our local community who use this recreational facility. Our members volunteer their time to make the venue available for hire and we hope that your function is enjoyable and that you respect our facilities and hospitality.